THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 8th DECEMBER, 2015 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

6 Parish Councillors, County/District Councillor Humby, the Clerk Mrs Anne Collins, PCSO Nolan and 5 parishioners were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Pitter and District Councillor Ruffell.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations under the Code of Conduct.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 10th NOVEMBER, 2015 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Update on faster broadband – CC Humby reported that he is meeting with the Minister to try to find out if the State Aid Rules can be challenged to enable a 3rd Party to get involved in providing faster broadband. Patrick Blogg has now been appointed at HCC.

(b) Drainage at The Sawmills. Cllr Pitter was not able to attend the Meeting but send an e-mail to the Clerk. It was agreed that we would ask HCC for Firms which could carry out the work and then get further quotes and then make a decision on whether we do all the work at once, or in two parts.

(c) Quiet Lanes Meeting (24.11.15) – Cllr Watts and Clerk reported that they had attended the Meeting in Bishops Waltham, however there was no more information to add.

(d) Parking at entrance to Manor Road/Beech Corner/Pay Phone sign. Response from WCC. Clerk read out the response from HCC which was not very helpful. Photographs will be taken outside of Beech Corner and Manor Road. Parking whilst the cones are alongside the road at the Manor Road entrance has certainly helped the problem, but the cones are now getting broken so Councillors are concerned that there will again be cars parking on the entrance and causing a safety issue. CC Humby has forwarded the correspondence onto Andy Smith and he has said that it is WCC who should be dealing with this. CC Humby has now asked the Leader of WCC to help. PCSO Nolan will also keep an eye on the situation.

(e) Report on Emergency Planning Workshop – Cllr Charles and Clerk attended the Workshop and said that they found it very interesting. It has already been agreed to update the Durley Parish Plan and it was noted at the Workshop that the Plan should be as concise as possible. At the Meeting concern was expressed by the Emergency Planning Officer that the flooding situation has not been resolved yet at Beech Corner. He wished to be informed of what has been done in in the hope that he might be able to help. The Environment Agency also offered their help if the issue is not resolved. Although the ditch has been dug out by HCC Councillors did feel that the Environment Agency should be contacted to see if they could resolve the issue as it has been a continual problem when it rains for 9 years. CC Humby was in agreement with this.

(f) Flooding at Beech Corner – progress by HCC. CC Humby said that he has met with Darren and Lisa at Beech Corner and the ditch has been dug out. Further work is noted above.

(g) Report on School Meeting – Cllr Delmege reported that he attended the last School Meeting and the main issues discussed were the proposed lay-by and speeding vehicles.

(h) Agree Councillor to attend next School Meeting. The Clerk has not been informed of when the next School Meeting is so although she has asked Kirstie for a date, a further e-mail will be sent. It was agreed that Cllr Delmege will attend the next Meeting, although it was agreed that this will only be for a short time as we wish to send along different Councillors – a 3/6 month term was discussed.

(i) Durley Parish Plan Meeting Report – Cllr Charles said that an Open Meeting has been arranged for Thursday 18th February, 2016 at 8.00 p.m. to update parishioners on the progress of the Plan and also to start to form some of the new Groups which were requested in Durley. The Groups selected are the ones which can be easily set up with little or no financial input. If there is enough interest then it is hoped that these Groups will start as soon as possible. Cllr Burton suggested a website that the village could use and the Parish Council could have a link, along with other organisations in Durley. This will cost £950 to set up and £120 hosting charge per year, although the first year will be £60. Cllr Burton proposed that we accept this quote and Cllr Farr seconded the proposal. All Councillors were in agreement with this and asked Cllr Burton to set up the website. Ian Medd is currently plotting all the village signs on a Map of Durley so that we can see how many are actually required and which ones need removal or updating. Village entry signs are also being looked into.

(j) Doctors Forum. Cllr Charles attended the Hedge End Doctor’s Forum who started the Young Persons’ Clinic which we made a donation towards. He said that it is a valuable asset and is helping many young people, including some in Durley.

5. COUNTY COUNCILLOR’S REPORT: CC Humby has been working hard on issues dealing with Rural Broadband, Rural Post Offices, Highways issues, and also he is meeting Louise Hubble to discuss rural crime at the end of this week. CC Humby also spoke to Councillors about the proposed Botley By-pass. Cllr Smith asked when the lorry count was going to be carried out along Durley Street. CC Humby replies saying that he is going to carry out an Area Survey and needed to find out which of the other Surveys are up to date so that he does not duplicate Surveys.

6. DISTRICT COUNCILLORS’ REPORTS: There was no District Council Report.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN.

(a) A parishioner present asked if we had considered a memorial to Sir Jeremy Black who died recently. A relative was also present and said that perhaps planning some fruit trees where 3 trees had died in The Sawmills, or a bench could be considered. Councillors agreed that they had not discussed this so it will go on the Agenda for a further Meeting.

(b) A parishioner also asked if we had considered more dog bins in the village. Councillors said that there are 3 bins which can be used for dog fouling, but some people never pick up after their dogs and this is more of a problem. It seems that this is not a problem just in Durley, but most parishes, with no easy answer.

8. CORRESPONDENCE:

(a) Thank you letter from CAB regarding donation for 2016/17. This was noted.

(b) Local Government Boundary Commission – Draft Recommendations. Councillors agreed that they are happy to be in the Bishops Waltham Division. Clerk will write a response reflecting this.

(c) Response from Enforcement Officer to enquiry. Clerk read out the e-mail and this was noted.

(d) Maintenance of Recreation Ground – gang mowing renewal. Clerk has received an e-mail from Dave Ifould – the Contractor who cut the Recreation Ground before he left OCS. Councillors agreed that we have not been totally happy with OCS for the last few years so it was felt that an alternative quote might be useful when the renewal comes up with OCS. A decision can then be made as to who to award the Contract to.

(e) Request from Bus Company regarding cutting back of hedges. This request will go into the Parish Magazine in the hope that residents will cut back hedges alongside the main road so that buses do not get damaged when they travel through the village. Councillors would not want the bus service to cease because buses are getting damaged.

(f) Letter from Home-Start Meon Valley. Councillors agreed that they are not able to make a donation this time.

(g) E-mail expressing concern over the proposed School lay-by. Clerk circulated the e-mail to Councillors. Kirstie has sent a revised Plan and which now includes half the lay-by. Councillors were concerned about the proposal and also wished to know who was consulted about the proposal and what the results were. Councillors also expressed disappointment that Kirstie was not at the Meeting when such an important issue was being discussed. CC Humby said that he had not been informed that there was a revised plan until the Clerk had sent him one today for him to look at. Considering CC Humby was the main instigator in getting funding in place for this project Councillors agreed that he should have been kept informed. Clerk will write to Kirstie asking about the Consultation and ask if she intends to come along to future Parish Council Meetings.

(h) Clerk received an e-mail asking why a large sign has been placed on the landscaped area in the Sawmills. It was not clear who owns this section of land so the Clerk has asked Steve from Persimmon to investigate. It is hoped that then it will be removed.

(i) Parish Devolution Workshop – 1st March, 2016. It was agreed that the Chairman and Clerk should attend.

(j) Consultation on the Library Service. Councillors will view the document and make any comments to the Clerk if they wish.

(k) Colin Chamberlain had sent a Deed of Grant of Easement from Southern Water for the land at The Sawmills. Councillors agreed with a couple of amendments. Clerk will then send on the Deed to Colin Chamberlain for him to send off.

9. SCHOOL REPORT: No Report was available.

10. NEIGHBOURHOOD WATCH REPORT: PCSO Nolan informed Councillors of recent problems in Durley – which included antisocial behaviour by someone opening gates and letting animals out in Stapleford Lane, an attempted horse tack theft and driving at speed down Wintershill. Poaching is also a problem in the area at the moment. PCSO Nolan said that staffing shortages coupled with the larger area that he has to cover makes it impossible to attend all the Parish Council Meetings, but he hopes to attend on a quarterly basis and attend community events if possible. He has attended the Lunch Club and found this to be useful.

11. HIGHWAYS REPORT: Cllr Farr gave a highways report. Cllr Watts asked why a HCC Contractor was cleaning out the drains with a yellow flashing light at 4.00 a.m. this morning (8th December). It woke her and all her family up with the light and noise. Clerk will ask Darren if he knows anything about this.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.

13. HALL: Hall foyer refurbishment quotes – Cllr Charles said that this is being moved forward. Baby changing facilities have been installed. Cllr Charles was thanked for putting this up. It was also reported that the Caretaker had found the bin full up with a residents’ rubbish. He visited the resident and although he denied putting rubbish in the bin he did (after swearing at the Caretaker), take the rubbish out of the boot of the Caretaker’s car and put it by the side of his own bin. This is not the first time that this resident has used the Hall bin for his own rubbish. The situation will be kept monitored as it is not fair that the bin is not able to be used for Hall rubbish as it is intended.

14. RECREATION GROUND: Guttering – Cllr Charles and Peter will put this up when time allows.

15. PLANNING:

15/02580/FUL. Mr & Mrs Bartlett. We are proposing to demolish an existing conservatory and build a new single storey rear extension, create a small porch area with pitched roof to the front of the property and alter the landscaping at the front of the property to create some additional off-street parking. All materials to match existing. Casa Fiori, Manor Road, Durley. Councillors had no objections to this application.

15/02595/TPO. Mr K Pitter. 2 no. Oak trees to crown and reduce by 3m plus cut out all of the dead wood in the trees. Green Pastures, Sciviers Lane, Durley. Councillors had no objections to this application.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN WISHED EVERYONE A HAPPY CHRISTMAS AND NEW YEAR AND THEN CLOSED THE MEETING AT 10.05 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 10th NOVEMBER, 2015 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

6 Parish Councillors, County/District Councillor Humby, District Councillor Ruffell, the Clerk Mrs Anne Collins, and Kirstie Baines (Headteacher of Durley Primary School) were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Farr.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. Cllr Delmege made a Declaration of Interest in Item 8(a) as he is Treasurer of the CAB.

3. THE MINUTES OF THE MEETING HELD ON 13th OCTOBER, 2015 WERE READ,
CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Update on faster broadband – CC Humby reported that State Aid Rules are hindering the use of the 20% claw-back money which cannot be used via a 3rd Party to help provide faster broadband for some rural areas. CC Humby hopes to have further information later this year on the broadband situation.

(b) Drainage at The Sawmills. Cllr Pitter, Cllr Charles, Cllr Smith and the Clerk met with a Contractor to discuss the best way to drain the play area and village green. The Clerk has asked HCC Highways if we would be able to drain into the HCC manholes along Gregory Lane. Darren Lewis has said that this is fine provided that we use a recognised HCC Contractor. Darren is happy to meet us on site and see what the situation is. Cllr Pitter will give the Clerk the specification from the Contractor and will ask Scandor for a similar quote. A further quote might be required if these Contractors are not recognised by HCC.

(c) Quiet Lanes Meeting (24.11.15) – Cllr Watts and Clerk will attend the next Meeting.

(d) Parking at entrance to Manor Road/Beech Corner/Pay Phone sign. Clerk read out the response from WCC stating that the owners of the vehicles who have no sightlines because of the parking vehicles would be liable. CC Humby suggested that HCC Officers visit these locations and see for themselves the impossible situation that drivers face. The pay phone sign has still not been removed despite numerous requests for it to be taken down.

(e) Flooding at Beech Corner – progress by HCC. CC Humby and Lisa Davis have met at Beech Corner to see what could be done to ease the flooding. Lisa has come up with some ideas and will discuss these with Darren Lewis as she will be going on maternity leave shortly, and CC Humby.

(f) Enquiry regarding tree felling at entrance to Oakmore Park. This matter has been investigated by the Enforcement Officer and he said that there was no TPO on the tree and the owner was within their rights to take it down if they wish.

(g) Representative for School Meetings. Councillors agreed that a representative from the Parish Council would attend the Meetings, but it would be different Councillors attending. Cllr Delmege will attend the first Meeting on 19th December. Kirstie will inform the Clerk when the Meetings are so that we can see which Councillor would be available to attend.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that the next Highways Workshop would be the last one. Safety issues would be the main priority for further projects. CC Humby is also still working on the School lay-by project and has been negotiating with Karen Wright to try and keep this project on course.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby and DC Ruffell. DC Ruffell said that he and DC Humby had attended the Remembrance Sunday Service at the Cathedral in Winchester. The Local Plan Part 2 is out for the Consultation process at the moment and DC Humby added that the paragraph for the Botley By Pass has been amended. DC Ruffell asked if any of the poppies which were planted in Durley last year have come up yet. Councillors agreed that although they were planted in many locations we have not seen any poppies yet.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. No members of the public were present.

8. CORRESPONDENCE:

(a) Cllr Delmege did not take part in the discussion on this item. Letter from CAB regarding donation for 2016/17. Cllr Smith proposed that we make a donation of £150, which is the same as 2015/16. Cllr Watts seconded this proposal. All Councillors present, apart from Cllr Delmege who did not vote, were in favour. A cheque will be sent.

(b) Highways Maintenance Newsletter – September, 2015. This was sent via e-mail to Councillors.

(c) Parish Lengthsman Agreement. BWPC has been asked by their Insurance Company to draw up an Agreement with Durley and Upham Parish Councils for the work that the Parish Lengthsman carries out in Durley and Upham. Councillors were happy to sign the Agreement, which was duly signed.

(d) Draft Walking Strategy Consultation – HCC. Councillors will view this on-line and give any comments to the Clerk.

(e) County Councillor Grant Application. Clerk asked if there was a project that Councillors needed more funds for as there might be some Grant money available. Councillors agreed that as the table tennis table is near the end of its life at the Hall, this should be replaced. Cllr Delmege said that Bishops Waltham had just purchased some tables. Clerk will ask for the details and order one for the Hall. A Grant will be applied for towards the cost.

(f) LDF Newsletter – November, 2015. Sent via e-mail.

(g) Parish Council Budget Briefing on 8.12.15. This is the same night as our December Parish Council Meeting so no Councillor will be able to attend.

(h) HALC Affiliation fees for 2016/17. This was noted.

(i) Local Council Award Scheme. It was felt that although we have Quality Parish Status and a Qualified Clerk there appears to be little point in achieving another status when there is no benefit to the Council. Suffolk ALC are co-ordinating this area rather than Hampshire for this new Scheme.

(j) Proposed Changes to Highways Environmental Work. Councillors agreed that no comments would be made.

(k) Devolution – Parish Briefing. This was sent via e-mail and noted.

9. SCHOOL REPORT: Kirstie gave Councillors an updated plan of the proposed School lay-by which is longer than previously drawn up. It is hoped that the work will commence early in 2016. Councillors were concerned that residents have not been made aware that the project is imminent. Kirstie offered to deliver a flyer to every household. Cllr Charles and the Clerk will check through the flyer with Kirstie before it is sent out. Kirstie also said that she was concerned about speeding traffic, especially when the lay-by was being built. Parents would be able to park in Quob Stables, but they would need to cross the road. CC Humby suggested speaking to Karen Wright again about what could be done to make drivers aware of children crossing at this point. Clerk suggested moving the flashing crossing lights to give drivers some warning of a hazard. Cllr Charles asked Kirstie if she would be able to send any School Reports or information through to the Clerk before the Parish Council Meetings so that Councillors had an opportunity to read it before the Meeting. Kirstie said that she would do this – hopefully about 3 days before the Meeting if possible.

10. NEIGHBOURHOOD WATCH REPORT: There was no Report available. Councillors are concerned that there has been no Police presence at Meetings or in the village for some time. The PACT Meetings have also ceased, although there was meant to be one in September. Clerk was asked to write to see why there is no Police presence or PACT Meetings. Councillors fully understand that there has been cut-backs, but there still does need to be a Police presence from time to time.

11. HIGHWAYS REPORT: Cllr Smith said that there were pot holes in Gregory Lane. Cllr Pitter offered to report these.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. Agree Precept for 2016/17. Councillors discussed the finance for 2016/17 and Cllr Charles proposed that the Precept should be raised to £20,000. Cllr Watts seconded this proposal and all Councillors were in agreement.

13. HALL: Hall foyer refurbishment quotes. Cllr Charles expects a quote soon. Report on Meeting with Cleaning Company to deep clean the toilets. Clerk and Caretaker met with the Company representative at the Hall and he said that the toilets were very clean and he recommended that the tiles be re-grouted and then given a deep clean, but the rest of the toilet area did not need a deep clean. Councillors agreed that the re-grouting could be done at the same time as the foyer floor tiling. Risk Assessment update. This was now completed and Councillors agreed that it be adopted. CCTV installation. This is going to be installed on Wednesday/Thursday this week.

14. RECREATION GROUND: Guttering. This will be done shortly. Play Area repairs to rope climbing frame. The part has arrived and Cllr Charles offered to fit it with Peter.

15. PLANNING:

15/01376/FUL. Mr C Acton. Proposed carport and store following demolition of out buildings. 1 Mincingfield Terrace, Mincingfield Lane, Durley. WITHDRAWN.

15/01885/FUL. Mr J Gosney. Agricultural storage building with adjoining hard standing. Lane opposite L’Eglise, Durley Street, Durley. PERMITTED.

14/01842/FUL. Mr C Chandler. Demolition of existing store and erection of 1 no two bedroom bungalow with detached single garage and 14 no. solar panels. Land adjacent to Rodlands, Durley Street, Durley. APPEAL DISMISSED.

Winchester District Local Plan Part 2 – any comments. Councillors agreed that the main area of concern is that a roundabout is placed at the end of Wintershill, especially as the Plan shows employment/housing on the Tollgate Sawmills land. It is already very difficult during peak times to get out of Wintershill.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 9.30 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 13th OCTOBER, 2015 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

6 Parish Councillors, County/District Councillor Humby, the Clerk and 2 parishioners were present. Kirstie Baines (Headteacher) was in attendance to give a School Report.

1. APOLOGIES FOR ABSENCE: Apologies were received from District Councillor Ruffell
and Cllr Smith.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations under the Code of Conduct.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 8TH SEPTEMBER, 2015
WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Update on faster broadband – CC Humby reported on the progress that has
been made to achieve better broadband for rural areas. There is still a way to go, but HCC is putting pressure to get BT to provide rural villages with a faster broadband, or find an alternative provider.

(b) Drainage at the Sawmills. Cllr Pitter will chase up the quote and get back to Councillors.

(c) Agree Action Plan produced by the Parish Plan Team. Councillors discussed the Action Plan and made a few minor amendments and then agreed that the Plan should be adopted. Cllr Farr proposed that we adopt the Action Plan and Cllr Burton seconded this proposal. All Councillors present were in agreement.

(d) Report on Sharing Parishes Recycling Meeting – Clerk and Cllr Farr attended the Meeting and said that Rob Heathcock explained how the recycling contracts were agreed and worked out. Schemes operating in the Winchester District were working well, but could always be improved and assessed. The Scheme has to be cost effective.

(e) Report on Quiet Lanes signs Meeting – Cllr Watts and Clerk attended the Meeting in Bishops Waltham and were informed that a Project has been in discussion for 10 years to open the former railway line to Botley. Councillors were surprized that this is the first time Durley PC has known of this venture. It is probably because the Quiet Lanes do come through Durley. Councillors agreed that they could see little point in the Scheme as the 30 mph signs are already in place in the Durley lanes and cyclists cause many of the complaints about speeding and not being considerate when racing down Durley lanes often two abreast. The Clerk has spoken to Owslebury PC and they are piloting the Quiet Lanes Scheme, but they do not have restricted speed limits along their lanes which is mainly why they offered to participate in the Scheme. A footpath which has a wet section is to be investigated, the Clerk has contacted the landowner and it appears that this particular section is wet because it goes over the pipeline and there is nothing that the landowner can do at present – it would be Esso who would give the permission for any work to be carried out.

(f) Parking at entrance to Manor Road/Beech Corner/Pay Phone sign. DC Ruffell chased up WCC to get a response to our e-mails. Corrine Phillips has now responded saying that due to lack of finance and low priority the double yellow lines will not be placed at Beech Corner or Manor Road. Councillors were very disappointed that she has taken so long to respond and agreed that this matter should still be pursued as it is of great concern to Durley residents who are trying to come out of Stapleford Lane/Church Lane and Manor Road. After many requests the Pay Phone sign at the end of Church Lane has still not been removed.

(g) Planning Coach Tour – Cllr Chares reported that the Tour was well supported
and he would recommend other Councillors attending in future if they have the opportunity. He gave Councillors an idea of the sites that were visited.

(h) Code of Conduct Training – Cllr Delmege and Clerk attended the Training and
found it valuable, although nothing has changed since the previous Training.

(i) Report on HALC AGM – Cllr Charles said that the AGM was well attended and
he found it very informative. Cllr Roy Perry (Leader of HCC) was in attendance. Devolution was also discussed as the way forward for the future.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that he had attended a
Rural Forum Network Meeting in Cheltenham and items on the Agenda included Affordable Housing, Broadband and Rural Isolation. He has also attended a Town & Country Planning Association Meeting. Cllr Humby also spoke about Andover Mind – which helps understand dementia patients. Cllr Charles asked a question about affordable housing and what “affordable” actually means, as some rents still appear to be on the high side.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby did not give a separate District Report.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were
no items brought up which were not already on the Agenda.

8. CORRESPONDENCE:

(a) Flooding at Beech Corner. A resident showed Councillors photographs of
recent flooding again at Beech Corner. Properties are at risk of flooding again and something needs to be done by HCC Highways. Residents are getting very frustrated at the lack of support and action from HCC Highways. Patrick Aust has met with one resident to try and find a solution. Mr Duff has met on the site and it has been suggested that a larger pipe is required under the road to take the amount of water which comes off the fields. CC Humby will contact Lisa Davis and the Environment Agency to see what can be done.

(b) Open Spaces Funding. It was agreed that any funding available would be used
towards the cost of drainage in The Sawmills play area.

(c) Letter from WinAcc. Councillors agreed to support a letter to parliament
regarding recycling.

(d) Publicity for Veolia Trust. Cllr Watts offered to put this notice in the Pavilion window as the Veolia Trust supported the play area renovations.

(e) Parish Connect – October, 2015 Newsletter. This was sent to Councillors via e- mail.

9. SCHOOL REPORT: Kirstie Baines gave a School Report and started by giving out
details of a Survey that had been carried out at the School about the way in which children get to School. Kirstie then informed Councillors of the present situation with the revised footway and drop-off lay-by at the School which is proposed with funding from HCC. CC Humby has secured some HCC funding, but final plans have not been drawn up yet. The School will also inform the Clerk of dates which large events are being held at the School which might mean that parents park in the Memorial Hall car park. The Clerk can then inform the School if the car park is available or not according to the bookings.

10. NEIGHBOURHOOD WATCH REPORT: There was nothing to report.

11. HIGHWAYS REPORT: Cllr Farr said that all pot holes have been filled in. Cllr Pitter has reported the pot holes on-line and there are none outstanding at the moment. He will go around the village and check for any new ones. Councillors were concerned that a large oak tree has been felled at the Oakmore Park entrance. Although there is nothing that can be done Councillors agreed that HCC should be aware of the removal and we should ask if permission was granted before it was felled. Clerk will ask HCC.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques. Clerk has received a response from the External Auditor apologising for error in the Audit which was an input error on their part. A Notice was received confirming that there are no issues with the Audit.

13. HALL: Hall foyer refurbishment quotes. County Councillor Grant towards cctv system – this has now been approved and £500 was received towards the cost. The cctv system will now be ordered. Sound system is now working, but the microphone is still not working properly – Upfields will be asked to repair it. Deep clean of toilets – Clerk has still not received a response from PHS Washrooms. Cllr Burton has a contact for a Company and will pass this onto the Clerk. Risk Assessment update was approved for the Hall. Clerk asked if there was baby changing facilities in the disabled toilet as she believed that there were plans for this when the refurbishment took place. Councillors believed that the facilities were perhaps taken down when decorating took place. Councillors agreed that this should be provided and Cllr Charles will look at prices when ordering the same equipment for his Church.

14. RECREATION GROUND: Guttering will be reinstated when Cllr Charles and Peter are available. Play Area repairs to rope climbing frame – Clerk has ordered the part required and Cllr Charles offered to fit it.

15. PLANNING:

15/01885/FUL. Mr J Gosney. Agricultural storage building with adjoining hard standing. Land opposite L’Eglise, Durley Street. No comments were made by Councillors.

15/01700/FUL. Mr and Mrs Scivier. Proposed extension of outbuildings to serve as ancillary accommodation to main cottage to form bedroom and playroom (RESUBMISSION). Corner Cottage, Sciviers Lane, Durley. PERMITTED.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 10.00 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 13th OCTOBER, 2015 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

6 Parish Councillors, County/District Councillor Humby, the Clerk and 2 parishioners were present. Kirstie Baines (Headteacher) was in attendance to give a School Report.

1. APOLOGIES FOR ABSENCE: Apologies were received from District Councillor Ruffell
and Cllr Smith.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations under the Code of Conduct.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 8TH SEPTEMBER, 2015
WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Update on faster broadband – CC Humby reported on the progress that has
been made to achieve better broadband for rural areas. There is still a way to go, but HCC is putting pressure to get BT to provide rural villages with a faster broadband, or find an alternative provider.

(b) Drainage at the Sawmills. Cllr Pitter will chase up the quote and get back to Councillors.

(c) Agree Action Plan produced by the Parish Plan Team. Councillors discussed the Action Plan and made a few minor amendments and then agreed that the Plan should be adopted. Cllr Farr proposed that we adopt the Action Plan and Cllr Burton seconded this proposal. All Councillors present were in agreement.

(d) Report on Sharing Parishes Recycling Meeting – Clerk and Cllr Farr attended the Meeting and said that Rob Heathcock explained how the recycling contracts were agreed and worked out. Schemes operating in the Winchester District were working well, but could always be improved and assessed. The Scheme has to be cost effective.

(e) Report on Quiet Lanes signs Meeting – Cllr Watts and Clerk attended the Meeting in Bishops Waltham and were informed that a Project has been in discussion for 10 years to open the former railway line to Botley. Councillors were surprized that this is the first time Durley PC has known of this venture. It is probably because the Quiet Lanes do come through Durley. Councillors agreed that they could see little point in the Scheme as the 30 mph signs are already in place in the Durley lanes and cyclists cause many of the complaints about speeding and not being considerate when racing down Durley lanes often two abreast. The Clerk has spoken to Owslebury PC and they are piloting the Quiet Lanes Scheme, but they do not have restricted speed limits along their lanes which is mainly why they offered to participate in the Scheme. A footpath which has a wet section is to be investigated, the Clerk has contacted the landowner and it appears that this particular section is wet because it goes over the pipeline and there is nothing that the landowner can do at present – it would be Esso who would give the permission for any work to be carried out.

(f) Parking at entrance to Manor Road/Beech Corner/Pay Phone sign. DC Ruffell chased up WCC to get a response to our e-mails. Corrine Phillips has now responded saying that due to lack of finance and low priority the double yellow lines will not be placed at Beech Corner or Manor Road. Councillors were very disappointed that she has taken so long to respond and agreed that this matter should still be pursued as it is of great concern to Durley residents who are trying to come out of Stapleford Lane/Church Lane and Manor Road. After many requests the Pay Phone sign at the end of Church Lane has still not been removed.

(g) Planning Coach Tour – Cllr Chares reported that the Tour was well supported
and he would recommend other Councillors attending in future if they have the opportunity. He gave Councillors an idea of the sites that were visited.

(h) Code of Conduct Training – Cllr Delmege and Clerk attended the Training and
found it valuable, although nothing has changed since the previous Training.

(i) Report on HALC AGM – Cllr Charles said that the AGM was well attended and
he found it very informative. Cllr Roy Perry (Leader of HCC) was in attendance. Devolution was also discussed as the way forward for the future.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that he had attended a
Rural Forum Network Meeting in Cheltenham and items on the Agenda included Affordable Housing, Broadband and Rural Isolation. He has also attended a Town & Country Planning Association Meeting. Cllr Humby also spoke about Andover Mind – which helps understand dementia patients. Cllr Charles asked a question about affordable housing and what “affordable” actually means, as some rents still appear to be on the high side.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby did not give a separate District Report.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were
no items brought up which were not already on the Agenda.

8. CORRESPONDENCE:

(a) Flooding at Beech Corner. A resident showed Councillors photographs of
recent flooding again at Beech Corner. Properties are at risk of flooding again and something needs to be done by HCC Highways. Residents are getting very frustrated at the lack of support and action from HCC Highways. Patrick Aust has met with one resident to try and find a solution. Mr Duff has met on the site and it has been suggested that a larger pipe is required under the road to take the amount of water which comes off the fields. CC Humby will contact Lisa Davis and the Environment Agency to see what can be done.

(b) Open Spaces Funding. It was agreed that any funding available would be used
towards the cost of drainage in The Sawmills play area.

(c) Letter from WinAcc. Councillors agreed to support a letter to parliament
regarding recycling.

(d) Publicity for Veolia Trust. Cllr Watts offered to put this notice in the Pavilion window as the Veolia Trust supported the play area renovations.

(e) Parish Connect – October, 2015 Newsletter. This was sent to Councillors via e- mail.

9. SCHOOL REPORT: Kirstie Baines gave a School Report and started by giving out
details of a Survey that had been carried out at the School about the way in which children get to School. Kirstie then informed Councillors of the present situation with the revised footway and drop-off lay-by at the School which is proposed with funding from HCC. CC Humby has secured some HCC funding, but final plans have not been drawn up yet. The School will also inform the Clerk of dates which large events are being held at the School which might mean that parents park in the Memorial Hall car park. The Clerk can then inform the School if the car park is available or not according to the bookings.

10. NEIGHBOURHOOD WATCH REPORT: There was nothing to report.

11. HIGHWAYS REPORT: Cllr Farr said that all pot holes have been filled in. Cllr Pitter has reported the pot holes on-line and there are none outstanding at the moment. He will go around the village and check for any new ones. Councillors were concerned that a large oak tree has been felled at the Oakmore Park entrance. Although there is nothing that can be done Councillors agreed that HCC should be aware of the removal and we should ask if permission was granted before it was felled. Clerk will ask HCC.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques. Clerk has received a response from the External Auditor apologising for error in the Audit which was an input error on their part. A Notice was received confirming that there are no issues with the Audit.

13. HALL: Hall foyer refurbishment quotes. County Councillor Grant towards cctv system – this has now been approved and £500 was received towards the cost. The cctv system will now be ordered. Sound system is now working, but the microphone is still not working properly – Upfields will be asked to repair it. Deep clean of toilets – Clerk has still not received a response from PHS Washrooms. Cllr Burton has a contact for a Company and will pass this onto the Clerk. Risk Assessment update was approved for the Hall. Clerk asked if there was baby changing facilities in the disabled toilet as she believed that there were plans for this when the refurbishment took place. Councillors believed that the facilities were perhaps taken down when decorating took place. Councillors agreed that this should be provided and Cllr Charles will look at prices when ordering the same equipment for his Church.

14. RECREATION GROUND: Guttering will be reinstated when Cllr Charles and Peter are available. Play Area repairs to rope climbing frame – Clerk has ordered the part required and Cllr Charles offered to fit it.

15. PLANNING:

15/01885/FUL. Mr J Gosney. Agricultural storage building with adjoining hard standing. Land opposite L’Eglise, Durley Street. No comments were made by Councillors.

15/01700/FUL. Mr and Mrs Scivier. Proposed extension of outbuildings to serve as ancillary accommodation to main cottage to form bedroom and playroom (RESUBMISSION). Corner Cottage, Sciviers Lane, Durley. PERMITTED.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 10.00 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 8th SEPTEMBER, 2015 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

5 Parish Councillors, District Councillor Ruffell and the Clerk were present. In the absence of the Chairman and Vice Chairman Cllr Smith took the Chair for the Meeting.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Charles, Cllr Watts and County/District Councillor Humby.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations of Interest declared.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 11th AUGUST, 2015 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Update on faster broadband in Durley. Cllr Humby was not at the Meeting to give any update.

(b) Drainage at The Sawmills. Clerk read out the quote from Scandor. Councillors agreed that Cllr Pitter would obtain a further quote as it was rather higher than expected. This will be discussed again at the next Meeting.

(c) Report on Parish Plan Meeting held on 18.8.15. Cllr Burton reported that the Action Plan is being prepared and will be discussed at the next Parish Council Meeting in October ready for the Parish Council to hopefully agree the Plan. A letter will then be sent out to residents advising them of the Action Plan and ask what Actions they would like to see the Parish prioritise.

(d) Sharing Parishes Recycling Meeting – 24.9.15. at 7.30 p.m. Cllrs Smith, Farr and Pitter offered to attend this Meeting in Bishops Waltham. The Clerk will also be attending.

(e) Response to Quiet Lanes signs. Meeting on 1.10.15 at 3.00 p.m. No Councillors were able to attend so the Clerk will attend if she can.

(f) Parking at entrance to Manor Road/Beech Corner. The Police are going to visit the owners of the property on the brow of the hill in Durley Brook Road and there has been no response from The Robin Hood owners, or for the line markings outside of Beech Corner or Manor Road. DC Ruffell offered to follow up with Corinne Phillips at WCC as no response was received. The Payphone sign is also still in Durley Brook Road. The request for its removal was made many months ago. This will also be chased up.

(g) Response from Enforcement Officer. A response has been circulated to Councillors, although Councillors are not happy that some long-standing cases have just been deleted from the List with no real action taken against the property owners.

5. COUNTY COUNCILLOR’S REPORT: CC Humby was not able to give a Report.

6. DISTRICT COUNCILLORS’ REPORT: DC Ruffell said that on Thursday there is a Planning Meeting for the Whiteley development. There will be a site visit in the morning and then objectors and the developers will have an opportunity to speak in the afternoon. DC Ruffell informed Councillors that Winchester may be taking some of the refugees which are coming into the UK. The Council Tax reduction scheme has been withdrawn and he also spoke about Devolution for Councils.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were no members of the public present.

8. CORRESPONDENCE:

(a) Parish Councillor Training – Code of Conduct. (5.10.15 at 6.00 p.m.). Cllr Delmege will attend this.

(b) Minutes of W.D.A.L.C. These were circulated.

(c) Complaint regarding low flying planes. Clerk has written to Upham Airfield owners and received an explanation. The resident who complained has also been informed and given a telephone number of the owner in case there are any other problems.

(d) Draft Local Plan Part 2 – next stages from WCC. This was noted. Councillors asked about any development proposals in Durley. Clerk said that there is no housing allocation for Durley in the Local Plan Part 1. Cllr Delmege pointed out that it is very difficult to get plans and large documents on the internet as it is so slow. DC Ruffell offered to send relevant information about Durley through to Councillors for their information.

(e) Parish Council Insurance renewal. This has been renewed as it is the 2nd year of a 3 year Agreement.

(f) Information received from HALC was distributed to Councillors. The AGM is on Saturday 10th October at Sparsholt. No Councillors present were able to attend, but Cllr Charles will be asked when he returns from holiday if he would like to go along.

9. SCHOOL REPORT: There was no Report available.

10. NEIGHBOURHOOD WATCH REPORT: There was no Report.

11. HIGHWAYS REPORT: Cllr Farr had nothing to report. Cllr Pitter has reported some pot holes and there is one in Gregory Lane that needs to be filled in. Clerk said that the reinstatement of the fencing at The Sawmills has been done by the Parish Lengthsman. An e-mail was received from the new owners of 24 The Sawmills regarding the unauthorised access from the back of their property into the woodland area. Clerk has responded, and they have accepted that there was a problem and have also put up fencing around their property. Cllr Smith said that the buffer strip alongside the car park for the Housing Association houses has some shrubs and trees over-hanging the car park. Dave Rappini will be asked to cut them back. The footpath from the Hall to the School needs to have the bracken cut back from the side of the path. The Parish Lengthsman will be asked to do this.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques. Councillors agreed to use SGW for the Clerk’s pay and the relevant forms were signed to carry out the payroll ready for the September payment.

13. HALL: Hall foyer refurbishment quotes – no further information was available as Cllr Charles is away. Hedge cutting in car park – Clerk said that Gerald Taplin is in hospital at the moment and unable to cut the hedge. Gerald does this as a volunteer and Clerk has sent him a card wishing him a speedy recovery from the Parish Council. Clerk has asked our Parish Lengthsman to trim the hedge and keep it tidy for the moment. Grant towards cctv – there is no news on the Grant yet. Sound system – the system still makes a background buzz on the right hand side speaker. Cllr Smith will ask the sound engineer to take a look and see what the problem is.

14. RECREATION GROUND: Extractor fan has been installed in Pavilion. Guttering will be done when Cllr Charles and the Parish Lengthsman are available.

15. PLANNING:

Proposed development on land at Oakridge Farm at the eastern end of Maddoxford Lane, Curdridge. Botley PC and Curdridge PC will keep us informed about this proposal, but no details have been received yet. This was noted.

15/01869/FUL. Mr I Edwards. Demolition of an existing 2 storey detached dwelling and 2 no. outbuildings, construction of a 2 storey detached replacement dwelling plus detached garage; associated hard and soft landscaping; relocation of the existing access to site further along Durley Street. Four Winds, Durley Street, Durley. Councillors agreed that an objection should be made as this new dwelling is much larger than the dwelling it replaces and it is not in keeping with the village street scene along Durley Street, especially neighbouring properties. Durley is a rural village and covered by the MTRA3 Policy, and this states that all new development should be appropriate in scale and design and conserve each settlement’s identify, this proposal does not do this. A more modest size dwelling and built with materials similar to other neighbouring properties would be more acceptable. Councillors have no objection to a replacement dwelling provided that it is in keeping with neighbouring properties, smaller in size and that the original dwelling it replaces is taken down on completion. Councillors also felt that the description on the Planning Application is mis-leading as it states that the original dwelling is 2 storey (it is a bungalow with a room in the loft space), and it gives the impression that this dwelling is being replaced with a dwelling of similar size and design, which it clearly is not.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 8.55 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 11TH AUGUST, 2015 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY
AT 7.30 p.m.

7 Parish Councillors, County/District Councillor Humby, District Councillor Ruffell and the Clerk Mrs Anne Collins.

1. APOLOGIES FOR ABSENCE: There were no apologies for absence.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations of Interest.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 14TH JULY, 2015 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Report on Meeting with Patrick Aust regarding the drainage at The Sawmills. Cllr Charles, Cllr Smith, Mrs A Collins (Clerk) and Mr D Rappini met with Patrick and discussed the best way to drain the Green and Play Area. He advised that land drains would be the best solution which will then go into the two drains currently alongside Gregory Lane. Scandor were suggested as a Contractor who would be able to give further advice. HCC Highways would also have to be consulted to use the drains alongside Gregory Lane as they are on highways land. The Clerk met Matt from Scandor on the site. They are going to send two prices – one for land drains in the play area and another for cutting the ground through about 8 inches in the Green area.

(b) Update on Church Copse enforcement action. Clerk read out correspondence from residents and Cllr Read, but the situation has still not been resolved yet.

(c) Sharing Parishes Meeting – recycling in Hampshire. The Meeting will be held during September in Upham and Clerk will inform Councillors of a date when it has been agreed.

(d) Children crossing sign in The Sawmills. Clerk confirmed that the sign was put up and has been in situ for many months.

5. COUNTY COUNCILLOR’S REPORT: CC Humby informed Councillors about Rural Crime figures which are on the increase and it is a real concern that Hampshire are 4th in the top ten counties. He is meeting with the Police Authority to discuss why Hampshire’s figures have increased so much compared to other counties. CC Humby also spoke about Devolution and Combined Authorities, which will lead to a consultation process for Parish Councils to comment on. Cllr Smith asked if the lorry count had been carried out yet. CC Humby said that he would be speaking to Andy Smith soon and would ask.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby and DC Ruffell. DC Ruffell reported on the criteria for contributions towards affordable housing from developers. Rather than developers having to contribute if they provide 10 or more homes, it has now reverted back to the former policy (CP3) when each house built will need to pay a contribution towards any affordable housing. DC Ruffell then said that he was looking forward to a tour of Boom Town before this coming weekend. He also informed Councillors of the North Whiteley Planning Application, which is to have a site visit in the morning and then the hearing in the afternoon on 10th September.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were no parishioners present.

8. CORRESPONDENCE:

(a) Update Charity information. Clerk said that some of the Charity information for the Hall and the Recreation Ground is now out of date so Councillors agreed the updates which Clerk can now amend and send to the Charity Commission. Councillors agreed to delete Jim Carter as a Hall Trustee and replace with Marie Smith.

(b) Statement of Principles – Gambling Act 2005. Councillors were sent a copy of the Draft and had no comments to make to WCC.

(c) Quiet Lanes signs. Clerk has been asked by Curdridge Parish Council if we would be happy with Quiet Lanes signs along some of the lanes in Durley. Councillors agreed that many parishioners do not wish to see additional signs around the village, and they could not see the purpose of these additional signs. Clerk was asked to find out why the signs were needed and how they were going to be enforced before Councillors could make a final decision.

9. SCHOOL REPORT: No Report was available.

10. NEIGHBOURHOOD WATCH REPORT: There was no Report available.

11. HIGHWAYS REPORT: Cllr Farr reported that most pot holes had been filled in and the others were marked with paint ready for filling in. Complaints about parking at the end of Manor Road are continuing. Cars were parked both sides of the road near to the entrance. Cllr Watts said that it is not only the large events at the Robin Hood, but it can be any time of day or evening. It was agreed that the Clerk should write again to the Robin Hood so that they are aware of the problems that this causes – especially for farm and emergency vehicles trying to get down Manor Road. Clerk will also chase WCC about putting double line markings near the entrance as this was requested some years ago. It was suggested that perhaps no parking cones could be put out as a temporary measure by the Robin Hood. Signs stating “No Parking” was also suggested. Cllr Farr had also received a complaint about vehicles parking on the pavement in Durley Brook Road again outside of 1 Elmdene. The Police will be informed as they visited the house owner previously.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques. External Audit Report – Clerk read out the Report.

13. HALL: Hall foyer refurbishment quotes – no more information received. CC Grant for cctv at Hall – the CC Grant has been applied for, but we do not know the result yet. Line markings have been done for the short mat tennis. The boiler has been repaired and the ladies toilet bowl has been replaced. Cllr Smith said that the fan is not working. Clerk will ask Neil to repair it when he replaces the light in the main Hall.

14. RECREATION GROUND: Cllr Watts reported that there were no problems at the moment. Air vents in Pavilion – a larger air extractor will be fitted in the changing rooms. Guttering – this will be done shortly. Reinstatement of fence on boundary of woodland area – Cllr Charles and Peter will repair the fence and reinstate the boundary. Cllr Watts said that she has put some more signs in the car park to ask dog owners to keep their dogs on leads. Some residents visiting with their dogs have taken offence to this, but Councillor felt that it is important that consideration is given to all Recreation Ground users and this includes children and people playing sport. A note will go into the Parish Magazine report asking that dogs are kept on leads and that owners pick up after their dog.

15. PLANNING:

15/01700/FUL. Mr and Mrs D Scivier. Proposed extension of outbuildings to serve as ancillary accommodation to main cottage to form bedroom and playroom (RE-SUBMISSION). Corner Cottage, Sciviers Lane, Durley. Councillors had no objection to this application.

Councillors were sent a copy of the current Enforcement List which included 3 Closed cases. Councillors were disappointed at the support given to the parish regarding one long-standing case as this has now been closed with no reason given. Councillors do understand that it has been going on for well over 20 years, but the Parish Council and residents have been asking for action to be taken and the case was going to Court some years ago. It sets a very bad example and a precedent for future people who wish to “play the system”. Clerk was asked to write to WCC and ask what the reason is for the sudden closure.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 9.00 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 14th JULY, 2015 IN THE KEN STAINER SUITE IN DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

6 Parish Councillors, County/District Councillor Humby, District Councillor Ruffell, the Clerk Mrs Anne Collins, Cllr Read (WCC) along with 7 parishioners.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Smith and PCSO Nolan.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations of Interest.

3. THE MINUTES OF THE MEETING HELD ON 9th JUNE, 2015 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Update on faster broadband in Durley. Cllr Humby had no update from the previous Meeting.

(b) Report on Highways Meeting held on 15.6.15 with Andy Smith. Parish Councillors and CC Humby had discussed with Andy the problems with speeding vehicles and large hgv vehicles travelling through the village. Andy explained the procedure that has to be followed to get a weight restriction. He did agree that the signs could be updated at the entrances to the main road to include “ignore Sat navs” as well as “unsuitable for hgvs”. It is hopeful that a Traffic survey/count will be carried out within the area.

(c) Drainage at The Sawmills. Clerk has asked for advice from Patrick Aust (WCC). It is hoped that a reply will be received shortly. Clerk will arrange a Meeting if possible.

(d) Dumped rubbish in Church Copse, Greenwood Lane update. Cllr M Read from WCC attended the Meeting and answered questions regarding this issue from residents. Residents were in attendance who are regularly monitoring the situation and sending photographs of the fly-tipping and fires which have been lit to burn the rubbish. The Fire Brigade has also had to be called out as the fire was getting out of control. This is an unacceptable situation and Cllr Read offered to follow these complaints up when returned to Winchester. Cllr Read said that there were 8 outstanding Enforcement cases in Durley and he will send them onto the Clerk. Cllr Read was thanked for attending the Meeting.

(e) Report on Parish Council Forum in Winchester held on 24.6.15. Cllr Charles and the Clerk attended this Forum. The first part of the Forum was listening to WCC Planning Officers detailing how they deal with Planning applications and that they are now meeting their targets and have a full complement of staff. The second half was on enforcement and exercises were given to members attending to see which examples were planning related and which were not.

(f) Report on Sharing Parishes Meeting held on 6.7.15. This Meeting was attended by Cllr Charles and the Clerk and the main topic of discussion was the affiliation to NALC as HALC is asking Parish Councils if they would like to continue to be affiliated to NALC. The local Parish Councils attending were very cautious and felt that they needed much more information from HALC as to their reasons why they considered not affiliating to NALC, and would they be able to provide the back-up that we would require if we did not affiliate to NALC.

(g) Clerk to report on Transparency Code Seminar held on 6.7.15. Clerk attended this Seminar in Eastleigh and it was all about being transparent which we already do. The updating of the website is important, but as this will be discussed along with other items from the Parish Plan Parish Councillors agreed to leave this for the Parish Plan Team at the moment.

(h) Report on Public Parish Plan Meeting held on 25.6.15. This was very well attended and an Action Plan will now be drawn up of all the issues raised in the Plan for consideration by the Group at their next Meeting on 18th August.

(i) As Cllr Delmege was in attendance and welcomed to the Council, he was asked if he would be willing to act as a Footpaths Officer along with Cllr Smith. Cllr Delmege was happy to fulfil this role. Clerk will try and get the Footpaths Map from John Drake so that this can be passed onto Cllr Delmege.

5. COUNTY COUNCILLOR’S REPORT: CC Humby said that Burton Properties are going to gift £7,500 to Durley Primary School from the development at Torbay Farm in Upham. This money will be used towards the lay-by renovations to ease the School parking problems. It was agreed that the Parish Council should see a copy of the plans before work commences to keep Durley residents informed.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby and DC Ruffell. DC Ruffell reported that new Council houses are being built in the Winchester District, and a Satisfaction Survey from Council home tenants was also read out. He has been invited on a tour of the Boom Town in August. A Community Cooking Skills Course for the male over 55’s is available. The North Whiteley Development Meeting will be on 30th July. Rob Heathcote is happy to come along to a Recycling Meeting with local Parish Councils. Clerk will confirm date when she has had a response from other parishes.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. Some members of the public were residents of Greenwood Lane and were able to listen to Cllr Read speaking about enforcement action at Church Copse. They were also able to ask questions to him, which were answered. One resident asked about parking in The Sawmills. Councillors explained that they have tried to resolve the issue, but it is difficult as the road has not yet been adopted. Clerk will chase up the children playing sign which was ordered some time ago, although she did think that it had already been put up. DC Ruffell will also follow up with WCC. Other residents were at the Meeting to ask about the progress of the allotments in Durley. This item will be dealt with by the Parish Plan Team who will be drawing up an Action Plan at their next Meeting.

8. CORRESPONDENCE:

(a) Footpath complaints received. Clerk received some complaints from walkers about some footpaths which are blocked. Cllr Smith has reported these to the Rights of Way Officer.

(b) Auto-enrolment Pension Scheme advice. Clerk has received confirmation that the HCC Pension Scheme is a valid scheme for Auto-enrolment. Councillors were happy to continue to be part of this Scheme and continue as at present.

(c) Electoral Review of Winchester – Final recommendations. The recommendations have been changed so that Durley will now be in with just Bishops Waltham, excluding Upham. This Ward will be the Bishops Waltham Ward.

(d) Churchyard maintenance donation for 2015. Councillors agreed that we should pay a donation of £200 as last year. Cllr Farr proposed the £200 and Cllr Pitter seconded the proposal. All Councillors were in agreement.

(e) Boorley Green development Exhibition comments. Clerk had visited the Exhibition and showed Councillors the booklet she had received detailing the Exhibition. It was a detailed plan of where the housing, open space, school etc. would be.

(f) WCC High Quality Places Supplementary Planning Document – Adoption Statement. This was forwarded to Councillors and noted.

(g) WCC – Parish Connect – sent via e-mail and was noted.

9. SCHOOL REPORT: No Report was available.

10. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported on the PACT Meeting held on 10.6.15. She had asked about the timing of the speed camera as it appeared to be when the School cars were parking in the side of the road which does naturally slow the traffic down. A summary of when and the time of speed checks will be sent to Cllr Watts when it is available. The dead dog/deers which have been left by the bottle banks at the Hall were also reported at the Meeting.

11. HIGHWAYS REPORT: Cllr Farr reported that some pot holes have now been filled in and others have been marked ready to be filled. Cllr Charles said that there was a large pot hole in Chancellors Lane just after the bridge. Cllr Farr will report this. Cllr Pitter said that from 1.9.15 Brijan buses will cease, but another Company will be taking over the routes. They will also be continuing with the Wyvern School run.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. The Clerk confirmed that the new signatories are now authorised to sign cheques.

13. HALL: Hall foyer refurbishment quotes. Cllr Charles will chase the quotes. Quote for cctv at Hall. The price quoted was £1600. Councillors agreed that it was necessary and agreed that this was a good quote. Clerk will go ahead and order after putting in for a County Councillor Grant towards the cost. Report on Hall Meeting held on 1.7.15. Clerk gave a Report on the actions from the Meeting. Guttering outside of Hall has been completed. Plumbing work in toilets and deep clean quotes. Prices were given by Pete Cole and it was agreed that the ladies toilet basin should be replaced and the boiler should be repaired with a new valve. Cllr Charles felt that the replacement taps were expensive and offered to look at alternative prices. Clerk will find out prices for the urinal “eye” and a deep clean of the toilets.

14. RECREATION GROUND: Cllr Watts reported that everything was satisfactory at the moment. The cradle swing with right length chains has been received and will be put up this week. Air vents in Pavilion will be considered by Colin Watts, Cllr Charles and the Clerk and a viewing will take place on Thursday evening to see the best solution to the problem. Guttering will be put up when Cllr Charles and Peter are able to do the work. The woodland area at the Sawmills will also be checked and the fencing reinstated which was broken.

15. PLANNING:

15/00321/LDC. Mrs J Hammal. Use of land for the staioning of a mobile home for residential use (CERTIFICATE OF LAWFULNESS). Cracklewood, Gregory Lane, Durley. REFUSED.

15/00431/LDP. Mr and Mrs R Reeves and Mr and Mrs Reeves (Snr). Siting a mobile home/family annexe incidental to main dwelling (CERTIFICATE OF LAWFULNESS). Shady Oaks Farm, Durley Brook Road, Durley. GRANTED.

15/00694/FUL. Mr M Curl and Ms V Gillies. Two storey rear extension and single storey side and rear extensions with open porch. 2 Ivanhoe Cottage, Durley Street, Durley. GRANTED.

15/00752/FUL. Mr and Mrs Chalk. Proposed replacement of part of existing conservatory with rear extension. The Forge, Durley Street, Durley. GRANTED.

15/01119/NMA. Mrs Clara Wakeford. Amendments to planning permission 13/02613/FUL. Little Greenwood Farm, Greenwood Lane, Durley. REJECT.

15/00945/FUL. Mr and Mrs B Smith. Two storey extension and alterations/extension of existing garage to provide first floor accommodation over (PART RETROSPECTIVE). Well Cottage, Mincingfield Lane, Durley. GRANTED.

15/00996/PNACOU. Mr J Barker. Change of use from agricultural building to dwelling (C3). Hill Farm, Netherhill Lane, Botley. Prior Approval REFUSED.

15/01177/TPO. Mr Saint. Tree works on oak tree. Swiss Cottage, Sciviers Lane, Durley. GRANTED.

15/01376/FUL. Mr C Acton. Proposed carport and store following demolition of out buildings. 1 Mincingfield Terrace, Mincingfield Lane, Durley. Councillors had no objection to this application.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT
9.30 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 9th JUNE, 2015 IN THE KEN STAINER SUITE IN DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

5 Parish Councillors, County/District Councillor Humby, the Clerk Mrs Anne Collins and 2 parishioners were present.

Cllr Delmege was co-opted onto the Parish Council, but was unable to attend due to a long-standing holiday commitment. He has signed the relevant Declaration of Interest Forms and Acceptance of Office Forms and given them to the Clerk.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Pitter, Cllr Delmege, District Councillor Ruffell and PCSO Nolan.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. No Declarations were declared.

3. THE MINUTES OF THE MEETING HELD ON 19th MAY, 2015 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Durley Parish Plan Report has been delivered to all households in Durley. A Public Meeting will be held on Thursday 25th June at 7.30 p.m. in the Memorial Hall. All residents are invited to attend.

(b) Update on faster broadband in Durley. Cllr Humby reported that he is going to have a meeting with BT to find out the latest situation.

(c) Traffic Survey – Cllr Humby suggested that this issue be raised at the Highways Meeting with HCC on Monday 15th June. This was agreed.

(d) Highways Meeting – 15.6.15 at 4.00 p.m. The Meeting will be with HCC Highways and the Parish Council to discuss the long-standing issue of having an hgv ban through Durley which was requested some years ago.

(e) Drainage at The Sawmills. The Green area and play area need to be viewed so that we can see what drainage requirement is needed. Clerk will ask Dave Rappini to meet with Councillors so that he can inform us of the problems on the Green. A Meeting will be arranged to view the situation in more detail.

(f) Report on Consultation at Moorgreen Hospital – future facilities. Clerk attended the Consultation and said that although Moorgreen is right on our parish boundary it would provide medical facilities for this area and that the Consultation process will be covering a larger area in the next phase of the Consultation. Various Clinics were suggested to save patients having to go to Hospitals for check-ups/monitoring etc.

(g) Dumped rubbish in Church Copse, Greenwood Lane update. Clerk said that she has been receiving regular e-mails from residents in Greenwood Lane and WCC Enforcement Officers to try and get the dumped rubbish removed. This is a very frustrating problem and CC Humby has been working hard to try and get advice. George Hollingbery MP is also involved. CC Humby reported that WCC and HCC are working together and Chris Murray (Head of Strategic Planning, HCC) and Simon Finch (Head of Planning, WCC) are both aware of the situation. A Section 215 may be served on the owner if the rubbish is not removed. CC Humby will keep us informed of any progress and actions which are taken.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that he has now been given the post of Leader of Rural Affairs which involves many aspects, including health, rural broadband, rural isolation and other issues which affect the rural areas. CC Humby also said that there looks as if there has been an agreement towards a donation for Durley Primary School from the Torbay Farm developers towards the school lay-by.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby and DC Ruffell. DC Humby had nothing more to report.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. Residents present were all there to see what can be done to get the rubbish taken away from Church Copse and what further action can be taken by HCC/WCC.

8. CORRESPONDENCE:

(a) E-mails regarding dumping of rubbish at Church Copse. This has been covered in item 7 above.

(b) Electoral Review of Hampshire County Council. Councillors agreed that the County Councillor we have to cover this large area is to remain unchanged because a larger area would be too large for one Councillor to cover properly. It was also agreed that Upham, Durley and Bishops Waltham should continue to stay in the same Division. Clerk will respond accordingly.

(c) Consultation on future Affiliation to NALC. Clerk said that other Parish Councils were concerned about this and agreed that a Meeting with local Parish Councils would be useful. BW are going to set up a Meeting with the Shared Parishes Group.

9. SCHOOL REPORT: No Report was received.

10. NEIGHBOURHOOD WATCH REPORT: Cllr Watts is attending a PACT Meeting tomorrow evening so no Report was available for this Meeting. Clerk said that she had received another report of a dead dog being placed in a bag in the Hall car park. She had telephoned the Police as this is the second incident of this kind. Both dogs had been cut open and their heads had been taken off. Councillors agreed that a note should go into the Parish Report so that residents are aware that this is happening and report any suspicious activity to the Police or Parish Council. It was also agreed that a camera should be fitted if possible. Clerk will find out prices and see if any grants are available.

11. HIGHWAYS REPORT: Cllr Farr said that there was nothing to report this month. Cllr Pitter has sent photographs of pot holes in Mincingfield Lane and Manor Road to HCC for action.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.

13. HALL: Hall foyer refurbishment quotes. Cllr Charles has been on holiday so no further quotes have been received. Hall ceiling tile – this will be put up tomorrow. Guttering outside of the Hall – the remainder of the guttering will be put up as soon as possible. The Disclaimer Notice for the cycle racks has been put up by Cllr Pitter. Cllr Smith said that the Tea Dancing were happy with the trial line markings on the Hall floor for the short mat tennis. Councillors agreed that as the short mat tennis is popular and the lines do not cause any problems then the markings can be put on the floor.

14. RECREATION GROUND: Clerk said that the cradle swing chains are to be replaced as the chains are too short. Clerk has been in touch with the supplier and they are going to change the chains over. The Lock-up has been tidied up and the old items have been removed. Cllr Charles will look at where the proposed air vents are required in the Pavilion and these will be installed.

15. PLANNING:

15/00945/FUL. Mr B Smith. Two storey extension and alterations/extension of existing garage to provide first floor accommodation over (PART RETROSPECTIVE). Well Cottage, Mincingfield Lane, Durley. Councillors agreed that a comment should be made that this development is now getting to be over-development of the original site.

15/00342/FUL. Mr C Page. Erection of 1 no. five bedroom detached dwelling. Land to the east of Maybank Cottage, Durley Hall Lane, Durley. WITHDRAWN.

15/00412/FUL. Mr D Hammal. Conversion of former dairy building to ancillary residential annexe. Channels Farm, Gregory Lane, Durley. REFUSED.

15/01177/TPO. Mr Saint. 1 no oak to re-pollard the limbs a further 500mm beyond the current pollard knuckles toward the stem of the tree, reshape and balance the crown, removed the partially failed primary limb, south east that overhangs the property towards the building, reduce the primary limb to relieve the lever arm pressure at the stem by appox. 2m, remove ivy from the stem and within the crown. Swiss Cottage, Sciviers Lane, Durley. Councillors had no comments to make on this application and would leave the decision to the Tree Officer at HCC.

14/01842/FUL. Mr Chandler. Demolition of existing store and erection of 1 no. two bedroom bungalow with detached single garage and 14 no. solar panels. Land adjacent to Rodlands, Durley Street, Durley. THIS APPLICATION HAS NOW GONE TO APPEAL.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 9.10 p.m.

THE MINUTES OF THE ANNUAL GENERAL MEETING OF DURLEY PARISH COUNCIL HELD ON TUESDAY 19th MAY, 2015 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

As this is a new Term of Office newly Elected Parish Councillors were introduced and signed the new Declaration of Office Forms and Register of Members’ Interest Forms.

5 Parish Councillors, the Clerk (Mrs Anne Collins) and 1 parishioner were present.

1. ELECTION OF OFFICERS:

Chairman – Cllr Pitter proposed Cllr Charles. Cllr Burton seconded this proposal. All Councillors present were in agreement and Cllr Charles was duly Elected.
Vice Chairman – Cllr Pitter proposed Cllr Watts. Cllr Burton seconded this proposal. All Councillors present were in agreement and Cllr Watts was duly Elected.
Hall Management Committee Chairman – Cllr Burton proposed Cllr Smith. Cllr Farr seconded this proposal. All Councillors present were in agreement and Cllr Smith was duly Elected.
Hall Management Committee Vice Chairman – Cllr Smith proposed Cllr Pitter. Cllr Watts seconded this proposal. All Councillors present were in agreement and Cllr Pitter was duly Elected.
Highways Officer – Cllr Watts proposed Cllr Farr. Cllr Burton seconded this proposal. All Councillors present were in agreement and Cllr Farr was duly Elected.
Footpaths Officer – Cllr Burton proposed Cllr Smith along with another Councillor. Cllr Farr seconded this proposal and Cllr Smith was duly Elected. Councillors agreed that perhaps the new co-opted Parish Councillor might be able to be the other Footpaths Officer.
Recreation Ground Chairman – Cllr Pitter proposed Cllr Watts. Cllr Burton seconded this proposal. Cllr Watts was duly Elected.
Transport Representative – Cllr Burton proposed Cllr Pitter. Cllr Farr seconded this proposal and Cllr Pitter was duly Elected.
Neighbourhood Watch Co-ordinator – Councillors agreed to leave this post for the moment until we have more information from the next PACT Meeting.

2. CO-OPTION OF ADDITIONAL PARISH COUNCILLOR. There were two candidates who applied to become Parish Councillors – Vivien Bartlett and Steve Delmege. Both had written a short piece about themselves. Councillors agreed unanimously to ask Steve Delmege onto the Parish Council. Both candidates were very good and it was disappointing that we could not appoint both. Clerk will inform Steve Delmege that he has been successful and invited him to the next Meeting. Clerk will also write to Vivien Bartlett and thank her for her interest, but unfortunately although she was unsuccessful on this occasion we hope that she will still apply if there are future vacancies.

3. Congratulate District Councillor Humby on his re-election and welcome him to the Meeting. Unfortunately DC Humby was not able to attend as he had a full Council Meeting in Winchester. A letter of congratulations will be sent to him.

4. APOLOGIES FOR ABSENCE: Apologies were given by Cllr Charles who was on holiday. Both DC Humby and DC Ruffell were at full Council Meetings in Winchester and were unable to attend.

5. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations of Interest declared.

6. ADOPT THE FINANCIAL REGULATIONS. These were adopted as previously with the safe custody arrangements amended as agreed by Councillors.

7. THE MINUTES OF THE MEETING HELD ON 14TH APRIL, 2015 WERE SIGNED AS A TRUE AND CORRECT RECORD OF THE MEETING.

8. MATTERS ARISING:

(a) Durley Parish Plan update. The Report is to be printed at the end of May and circulated to residents at the beginning of June. The Public Meeting will be on Thursday 25th June and will be advertised within the village and on the website. Cllr Burton showed Parish Councillors the poster that will be put up and circulated.

(b) Update on faster broadband in Durley. Cllr Humby. There was no update.

(c) Open Spaces Fund has been claimed for the cycle rack & swings. The claim has been put in. Cllr Pitter will obtain a disclaimer to put up above the rack.

(d) Traffic Survey – Cllr Humby to report from HCC. No further update.

(e) HGV Highways Meeting with HCC – Monday 15th June at 4.00 p.m. This has been confirmed and it is hoped that all Parish Councillors will be able to attend.

(f) Any issues raised from the Annual Parish Assembly which need attention. There were no issues raised that will not be dealt with at another Meeting.

(g) Drainage in the Sawmills Green and Play Area. Clerk will get advice and someone to look at the area which needs attention.

9. COUNTY COUNCILLOR’S REPORT: CC Humby. There was no Report available.

10. DISTRICT COUNCILLORS’ REPORTS: DC Humby and DC Ruffell. There was no Report available.

11. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were no members of the public present who wished to bring anything to our attention.

12. CORRESPONDENCE:

(a) Update on litter picking by WCC. Clerk read out update from WCC.

(b) Play area Inspection Reports. Cllr Watts will look at the Report and Peter will be asked to do any minor problems.

(c) Letter from Steven Lugg re affiliation to NALC. Councillors agreed that they could not understand why we would wish to not be affiliated to NALC. It was felt that it might be best to have a Meeting with some other local Councils to see what their views are.

(d) Councillor Training – Wednesday 3rd June. Steve Delmege will be asked if he would like to attend.

(e) Moorgreen Hospital – Drop in to give views on services on 28th May between 5.00 – 6.45 pm. Councillor made a note of the date and will try and attend.

(f) E-mail from resident showing photographs of dumped rubbish at Church Copse, Greenwood Lane where there is an unauthorised entrance. This was noted and Councillors agreed that this is a problem due to the entrance being put there.

(g) Resolution from HALC to NALC regarding faster broadband proposals to ask that new houses have the infrastructure for faster broadband and VAT should be zero rated on community broadband enabling projects.

13. SCHOOL REPORT: No Report was available.

14. NEIGHBOURHOOD WATCH REPORT: Although there was no Report Cllr Watts will attend the next PACT Meeting on 10th June. Cllr Watts will also ask why the speed van is always sited outside of the School during School times when the traffic is slower, as this does not give a true reflection of the traffic speed during the rest of the day/night.

15. HIGHWAYS REPORT: Cllr Farr said that pot holes in Gregory Lane, Heathen Street and Manor Road will be reported. The Clerk also said that the telephone cables are still exposed at the side of the road in Mincingfield Lane. Cllr Pitter offered to take photographs of the pot holes and cables to help HCC locate the problems.

16. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques. Chairman and Clerk to sign the Annual Return for 2015. Councillors agreed that the Accounting Statements for 2014/15 and Annual Governance Statement 2014/15 should be signed as correct. The Chairman and the Clerk then signed the Annual Return ready to be sent off to the External Auditor.

17. HALL: Hall sign has been re-varnished and the ceiling tile has been replaced, although another ceiling tile has been broken and needs to be replaced. Cllr Smith said that the Hall floor was uneven again in one area. Dave Farr will be asked for his advice. A dead dog was found in a carrier bag in the Hall car park which has been disposed of, but will be reported to the Police.

18. RECREATION GROUND: Cllr Watts to report. Swing seats and chains have been hung, but the cradle swing chains are too short and Clerk has sent a photograph to the company to see if they can send out longer chains. Tidy up of contents in lock-up – DFC have thrown out items which are no longer required. Chairs and tables will be kept and some other items will be tidied up shortly before the Church Fete. Cllr Watts asked if tree branches over-hanging the lock-up/Pavilion could be cut back. Peter will be asked to do this. DFC have re-seeded the pitch and do not wish the pitch to be cut for 2 weeks. Clerk will inform OCS so that they do not visit and cut the grass. The air vents in the showers will be looked at during the summer break. The stile also needs a new wooden step so Peter will be asked to renew it.

19. PLANNING:

15/00752/FUL. Mr A Chalk. Proposed replacement of part of existing conservatory with rear extension. The Forge, Durley Street, Durley. Councillors had no comments to make on this application.

15/00468/FUL. Mr D Scivier. Extension to and conversion of existing detached outbuilding. Corner Cottage, Sciviers Lane, Durley. REFUSED.

O/14/75735 – Chalcroft Farm and land west of Horton Heath, Burnetts Lane, Eastleigh. This was noted.

15/00996/PNACOU. Mr Barker. Change of use from agricultural building to dwelling (C3). Hill Farm, Netherhill Lane, Botley. Councillor had no comments to make on this application and agreed to leave it to the Planning Officers.

It was brought to the attention of Councillors that Brownheath Park were advertising livery spaces and the planning consent was agreed for the owners own personal use not as a commercial business. This was originally a concern as the large vehicles using the country lanes would not be acceptable. It was agreed that the Clerk will ask the Enforcement Officer to investigate.

20. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 8.30 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 14th APRIL, 2015 IN DURLEY MEMORIAL HALL, DURLEY AT 6.30 p.m.

5 Parish Councillors along with the Clerk, Mrs Anne Collins were present. Kirstie Baines was also in attendance to give a School Report.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Burton,
County/District Councillor Humby and District Councillor Ruffell.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT: There
were no Declarations of Interest declared.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 10th MARCH, 2015 WERE
READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Durley Parish Plan update. Cllr Charles reported that the Report is nearly completed and will be printed soon. A Public Meeting has been arranged for Thursday 25th June, 2015 at 7.30 p.m. at Durley Memorial Hall. The Report will be delivered to every household in Durley before the Public Meeting.

(b) Progress on gate at end of footpath opposite School. Cllr Charles said that he will speak to the owners of Quob Stables hopefully this week. The gate at the top of the footpath opposite the Church has been repaired. A letter of thanks will go to Rob Marsh for carrying out this work.

(c) Update on faster broadband in Durley. Cllr Humby will update everyone at the Annual Parish Assembly which is being held this evening at 8.00 p.m.

(d) Durley litter pick response. Clerk has had one response and Councillors agreed that a reply should be sent thanking her for her offer and explain that WCC are not encouraging litter picks due to health and safety regulations. However, if she is able to pick up litter when she is out and about in the village this would be appreciated, although it would have to be her decision and responsibility.

(e) Open Spaces Fund – cycle rack outside of Hall. Clerk reported that WCC have agreed that the remainder of the Open Spaces Fund held for Durley would be released towards the cycle rack outside of the Hall, along with the swings and chains for the Recreation Ground play area. The cycle rack has arrived and Cllr Pitter and Cllr Charles will fit it outside of the Hall.

(f) Traffic Survey – Cllr Humby to report from HCC. Cllr Humby was not present at the Meeting to report.

(g) Report from Cllr Pitter and Cllr Charles on Parish Council Forum with HCC sharing the future of Economy, Transport and Environment Services held on 26th March at Winchester. The Report was read out to Councillors and is attached as Appendix 1 to these Minutes.

5. COUNTY COUNCILLOR’S REPORT: CC Humby. No Report given as a full Report
will be given at the Annual Parish Assembly which will follow this Meeting.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby and DC Ruffell. No Reports given as full Reports will be given at the Annual Parish Assembly.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. No members
of the public were present so no issues were raised.

8. CORRESPONDENCE:

(a) Deed of Dedication for land at the Sawmills. The highways land was agreed and has been signed by the Chairman. Clerk has returned the Deed back to the Solicitors.

(b) Press release from CC Humby regarding faster broadband. Clerk read out the Press release stating that although he has attended a Meeting with Bill Murphy the Managing Director of Next Generation Access at BT Group in Winchester he would still like to see BT go further and know how the remaining phases of the superfast roll-out would be delivered.

(c) E-mail from HCC regarding HGV ban through Durley. Cllr Charles spoke to
HCC regarding the HGV ban through Durley at the Meeting that he attended on 26th March and Adrian Gray, Head of Highways (Traffic Manager) is going to look into the request and respond back to the Parish Council.

(d) HPFA subs due. Councillors agreed that the £40.00 should be paid. All Councillors were in agreement.

(e) Grass mowing on The Sawmills Green and drainage. Clerk said that D Rappini
is happy to continue cutting the grass at The Sawmills Green for the same price as this year. However, he did say that drainage work may need to be considered in the future as it is very wet in some places. Councillors agreed to meet with Dave and see what can be done to ease the problem.

(f) HALC subs due. Clerk read out the subs due and Councillors agreed that it was a large amount to pay for a smaller Parish Council, especially when you include the HR additional fee of £120. Clerk will pay the subs and ask if a reduced rate could be considered for smaller Parish Councils for the HR fees.

(g) Open Spaces Fund for swings and bike hoops approved. The Grant will be paid once both invoices have been paid.

(h) Clerk said that David Poole’s Memorial Service was to be held on Wednesday 13th May at 2.30 p.m. in Durley Church. David was a former Parish Councillor and Chairman for many years.

(i) Clerk reported that Durley would have an uncontested Election as 6 nominations were received for the 7 vacancies. Clerk will advertise to co-opt an additional Parish Councillor. An e-mail has been received from Vivien Bartlett who has just moved into the village stating that she would like to be considered. Clerk will ask her for more details and she will be considered with any other candidates at the next Meeting.

9. SCHOOL REPORT: Kirstie Baines was present and gave a detailed School Report which is attached as Appendix 3. The main areas on the Report are the Memorial area opposite the School, the footpaths used to walk to School, installation of flood barriers, pupil numbers and the road widening for car parking outside of the School.

10. NEIGHBOURHOOD WATCH REPORT: There was no Report.

11. HIGHWAYS REPORT: Cllr Farr said that she would give a Report at the Annual Parish Assembly.

12. FINANCIAL TRANSACTIONS: Councillors to agreed invoices presented by the Clerk and signed cheques. Shown as Appendix 2.

13. HALL: Hall foyer refurbishment quotes. Cllr Charles said that he has 2 quotes and will get a 3rd shortly. Hall ceiling has been repaired, although one more tile has been broken. Councillors thanked Cllr Charles, Frank Holttum and Peter for repairing the ceiling. The guttering was also replaced outside of the Hall at the same time so that use was made of the tower which was used for the ceiling. The Hall sign which is over the foyer door has been re-varnished by Dave Farr and will be put up again soon.

14. RECREATION GROUND: Cllr Watts had no issues to report. Swing seats and chains have been ordered. Tidy up of contents in lock-up. An offer has been made to help sort out the lock-up. Councillors agreed that some of the contents could be disposed of and agreed that we would arrange a tidy up after the football matches have been completed and before the Church Fete.

15. PLANNING:

15/00342/FUL. Mr C Page. Erection of 1 no. five bedroom detached dwelling. Land to the East of Maybank, Durley Hall Lane, Durley. Councillors were concerned that after informing the Planning Officers there is still no orange notice outside of the property so some residents are not aware that there is a Planning Application being applied for. Councillors agreed that this development is not within the development area of Durley and there is no justification for an additional development in the countryside. It would also set a precedent if approved, for anyone who purchases a small parcel of land in the village, as they would also expect to build a new home. Councillors agreed that an objection would be made, and perhaps the application should be deferred so that an orange notice could be put up.

15/00468/FUL. Mr D Scivier. Extension to and conversion of existing detached outbuilding. Corner Cottage, Sciviers Lane, Durley. Councillors agreed that this building has been there a long time and would have no detrimental impact on Sciviers Lane if it was converted into living accommodation, therefore no comments would be made.

15/00103/FUL. Mr. R. Webb. First floor side extension. 9 Mill Way, Parsonage Lane, Durley. GRANTED.

13/02670/FUL. Mr C White. Change of use of redundant barn to office use (b1a) with ancillary storage, associated landscaping, parking and access arrangements. The Barn, Church Lane, Durley. APPLICATION WITHDRAWN.

15/00180/FUL. Mr. P. Collins. Single storey side and rear extension and detached double garage. Homefield, Kytes Lane, Durley. GRANTED.

0/15/75953 land at Hedge End North, Winchester Road, Botley. Clerk said that a Non/Technical Summary is free of charge on the internet, but the Environmental Statement is available at a cost if we wished to purchase it. Clerk said that after enquiries the Environmental Statement is huge and fills an A3 archive box. Councillors agreed that they would view on-line.

15/00694/FUL. Mr Curl and Ms Gillies. Two storey rear extension and single storey side and rear extensions with open porch. 2 Ivanhoe Cottage, Durley Street, Durley. Councillors agreed that no comments would be made on this application.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 7.35 p.m.